GUIDELINES FOR EXHIBITORS
Veggie Pride Parade NYC is generally a non-commercial First Amendment event. A few businesses at the post-parade rally/expo in Union Square Park are allowed to sell food or other wares, such as message T-shirts. These people have specific prior permission to do this. Otherwise, since the event takes place on public ground, commercial promotion is not a priority. This event is generally all about the ideal of veganism and why the participants believe in that ideal.
That said, aside from designated seller exhibit booths, vegetarian-oriented nonnprofits and media companies, vegan authors, farmed animals sanctuaries, vegan-oriented religious organizations, and vegan food companies can in general give away free donated food or other promotional items at the post-parade rally/expo in Union Square Park, north end (across from Barnes & Noble), Sunday, April 2, 2017.
NOTE: Table space at the post-parade expo is not open to the public. Each exhibitor must receive explicit permission and/or an invitation from sponsoring group VivaVegie Society — this to ensure a presentation for the outside world that is 100 percent on-topic.
Tables are supplied. Some chairs are supplied, also. Exhibitors do not have to bring a table. The table area that each exhibitor commands will consists of half of an 8-foot table (4 feet). (NOTE: The park is only allowing 20 tables, total, so this is why people need to double up.) Some exhibitors are even being asked to share a half of a half of a table!
Note: Food not packaged must be prepared in a city inspected kitchen; food exhibitors will be asked to present their permit—obtained from the NYC Health Deparatment—to give away or sell food on city property.
A banner may hang off the front of tables (4-feet wide only).
No balloons or flowers are allowed.
No water or electrical connections are allowed
If—and only if—rain or drizzle (or brilliant sun) is forecast are exhibitors allowed to have their own tent or canopie. And no staking whatsoever is allowed into the asphalt at all.
EXHIBITORS MAY NOT HANG BANNERS ON ANY FENCING IN THE PARK. If an exhibitor wants a banner behind their table, they must bring a free-standing frame for it.
Exhibitors are not allowed to bring vehicles into the park. All provisions must be walked over to tables.
If an exhibitor is giving out free food (city permit required for non-packaged items), they must make every effort to keep their exhibit space perfectly clean. If an exhibitor anticipates generating a lot of refuse, they need to take their garbage away with them to their vehicle for proper disposal elsewhere. These exhibitors must bring a garbage receptacle and garbage bags if they think they'll need them. The event is allowed some refuse but not excessive amounts.
NOTE: TABLES WILL BE SUPPLIED BY THE SPONSORING ORGANIZATION, VivaVegie Society.
Many exhibitors probably want to march in the parade and be an exhibitor as well. This is entirely possible and in fact encouraged.
To accomplish this, first go to the rally site (north end of Union Square Park, across from Barnes & Noble) by about 10:30 a.m. The exhibitor's table should be identified. Each will be labeled. If all seems in order, one should head over to the tent (which may not yet be erected). An authorized person will be in the vicinity with a vest labeled "staff." Once exhibitor is identified, this person will tell him or her where to place their gear. Hopefully that place will be inside the tent, but it may be some central place near the tent. In any case, someone will keep an eye on the gear until exhibitor returns as part of the parade. Exhibitor may also simply choose to place your his or her gear below the table labeled with the name of their group/company.
Once the exhibitor feels comfortable with the situation, he or she can make their way over to the start position of the of the parade (where 9th Ave. and Gansevoort St. intersect). Go to: http://www.vivavegie.org/dept/maps.htm for maps.Parking near Union Square Park
West of park
East of park
NOTE: Union Square Park is the END point of the parade and the site of the post-parade rally and expo where your table will be waiting for you. (Click HERE for START location of the parade.)
For more information, contact the Veggie Pride Parade Committee by email, preferred (firstname.lastname@example.org) or by phone (212-966-2060).